Job Reference : ZJ00005480

Operations Support Analyst (Banking)

Job Reference : ZJ00005480
  • 0 - 3 Years
  • Salary Negotiable
  • Contract / Full Time
  • Kowloon
  • Banking
  • Banking & Finance

    • Job Description

    Finance & Payment Support
    • Invoice and expense processing for the department - ensuring that we operate in accordance with Bank's Expense Management Policy and fulfil the audit requirement
    • Vendor registration and purchase requisition processing in compliance with Bank's Procurement policies
    • Liaise with Payment team on payment processing and enquiries
    Support Post Event Reconciliation Program
    • Support the Post Event Reconciliation Program across Asia Pacific in accordance with Bank's Expense Management Policy
    • Provide guidance and liaise with Bank's users on the Reconciliation Program requirement to ensure Data Integrity and Quality Control.
    • Track and oversee the progress and ensure post event reconciliation files are closed in a timely manner.
    Support Bank’s Online Event Management System – Bank Events
    • Support the online event registration system and approval flow for all events across Asia Pacific in accordance with Bank's Expense Management Policy
    • Help / Communication for individuals registering events around registration, Bank's Events and correct event policy across Asia Pacific (servicing 18 countries)
    • Liaise with both GEM planners and other event organizers regularly for accurate data
    • Bank's Events APAC “help desk” for any issues
    Administration Support
    • Support the regional team on resolving IT problems, office supplies, meeting arrangement, CRS issues, new hire onboarding setup/ leaving arrangement and other administration tasks
    • Administration support to Regional Head of Global Event Marketing, APAC

    Requirements

    • A minimum of 3+ years’ experience in a business environment working in finance, operations or administration role
    • Highly Proficient in using Microsoft Office (Word, Excel, PowerPoint, Outlook, Access)
    • Languages (Fluent in English and Chinese. Knowledge of other Asia language would be beneficial)
    • University degree or equivalent
    • Preferably work experience within a multinational organization working with colleagues throughout Asia Pacific
    • Systems and data knowledge. Accounting knowledge/ experience beneficial
    • Enthusiastic team player, willing to work with colleagues towards a common goal.
    • Self-motivation, commitment and positive attitude
    • Strong attention to detail / focus on data accuracy
    • Shows initiative and proactive approach and able to make decisions
    • Strong organisational skills, able to manage time effectively, working to deadlines within a pressurized environment
    • Multitasking essential. Able to prioritise and work on several projects simultaneously
    • Excellent communication skills (verbal & written)
    • Shows willingness to undertake extra responsibilities
    • Excellent customer service skills
    • Ability to work on own and execute projects with limited supervision
    • May be required to work outside and beyond regular schedule due to deadlines