Invoice and expense processing for the department - ensuring that we operate in accordance with Bank's Expense Management Policy and fulfil the audit requirement
Vendor registration and purchase requisition processing in compliance with Bank's Procurement policies
Liaise with Payment team on payment processing and enquiries
Support Post Event Reconciliation Program
Support the Post Event Reconciliation Program across Asia Pacific in accordance with Bank's Expense Management Policy
Provide guidance and liaise with Bank's users on the Reconciliation Program requirement to ensure Data Integrity and Quality Control.
Track and oversee the progress and ensure post event reconciliation files are closed in a timely manner.
Support Bank’s Online Event Management System – Bank Events
Support the online event registration system and approval flow for all events across Asia Pacific in accordance with Bank's Expense Management Policy
Help / Communication for individuals registering events around registration, Bank's Events and correct event policy across Asia Pacific (servicing 18 countries)
Liaise with both GEM planners and other event organizers regularly for accurate data
Bank's Events APAC “help desk” for any issues
Administration Support
Support the regional team on resolving IT problems, office supplies, meeting arrangement, CRS issues, new hire onboarding setup/ leaving arrangement and other administration tasks
Administration support to Regional Head of Global Event Marketing, APAC
Requirements
A minimum of 3+ years’ experience in a business environment working in finance, operations or administration role
Highly Proficient in using Microsoft Office (Word, Excel, PowerPoint, Outlook, Access)
Languages (Fluent in English and Chinese. Knowledge of other Asia language would be beneficial)
University degree or equivalent
Preferably work experience within a multinational organization working with colleagues throughout Asia Pacific
Systems and data knowledge. Accounting knowledge/ experience beneficial
Enthusiastic team player, willing to work with colleagues towards a common goal.
Self-motivation, commitment and positive attitude
Strong attention to detail / focus on data accuracy
Shows initiative and proactive approach and able to make decisions
Strong organisational skills, able to manage time effectively, working to deadlines within a pressurized environment
Multitasking essential. Able to prioritise and work on several projects simultaneously
Excellent communication skills (verbal & written)
Shows willingness to undertake extra responsibilities
Excellent customer service skills
Ability to work on own and execute projects with limited supervision
May be required to work outside and beyond regular schedule due to deadlines